Saint John the Evangelist Seminary

A Commitment of the Evangelical Catholic Church for Academic Formation

Est. 2006




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Academic Policies



At the end of each term, a report of academic achievement is sent to all seminarians and to their respective bishops or religious superiors. The quality of work done, as shown by participation, papers, tests and examinations, is recorded in letters having these official interpretations and quality point values:

A - Excellent (100-94)
B - Good (93-86)
C - Fair (85-78)
D - Poor (77-70)
F - Failure (69 or less)

Transfer of Credits

Credits earned at other accredited theological seminaries or graduate schools of theology may be applied toward a Saint John the Evangelist degree if the following conditions are met:

The student earned a grade of "B-" or above; and
The course is comparable to one taught at Saint John's
As a general rule, transfer credits may not exceed two-third of the credits required for a degree.

Alternate Courses
With the consent of the Academic Dean and the professor, a student may substitute an approved alternate course for any required course to fulfill jurisdictional requirements.

Academic Probation

A student is placed on academic probation for two reasons:
A required course has been failed, and/or
The student's grade point average falls below "C" (2.0).
A student is removed from academic probation when the required course has been repeated and passed or when the cumulative grade point average reaches 2.0 or above. An Masters of Divinity student who remains on academic probation after three consecutive classes will be dismissed for poor scholarship.


Saint John the Evangelist Seminary is committed to creating an intellectual environment in which both faculty and students participate in the free and honorable pursuit of knowledge. Therefore, all work submitted by students is presumed to be their own. Any violation of academic integrity - cheating, plagiarism or collusion - is considered a serious offense.


Transcripts may be requested from the Office of the Registrar. Requests must be signed by the student. Phone or email requests cannot be honored. Official transcripts must be sent directly to the designated school or organization. A $5 fee is charged for each transcript.

Confidentiality and Access to Student Records

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

The right to inspect and review the student's education record within 45 days of the day the school receives a request for access. Students should submit to the Registrar, Academic Dean or other appropriate official written requests that identify the record(s) they wish to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the school official to whom the request was submitted does not maintain the records, that official shall advise the student of the correct official to whom the request should be addressed.

The right to request the amendment of the student's education records that the student believes is inaccurate. Students may ask the school to amend a record that they believe is inaccurate. They should write the school official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the school decides not to amend the record as requested by the student, the school will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person staffed by Saint John the Evangelist Seminary in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the Board of Trustees; or a student serving on an official committee such as disciplinary or grievance committee or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.

The Family Educational Rights and Privacy Act requires that Saint John the Evangelist Seminary, with certain exceptions, obtain written consent prior to the disclosure of personally identifiable information from a student's education records. However, Saint John's  may disclose appropriately designated "directory information" without written consent, unless the school has been advised in writing in the registrar's office to the contrary. A student may file a written restrainer with the registrar requesting that disclosure of this information not be made without written permission.

Directory information includes, but is not limited to, the information in the Registry: name, address, telephone number, email address, home parish, affiliation and class listing. Date/place of birth, major field of study, dates of attendance, degrees, honors, parents' names and address, along with the student's photograph, are also considered directory information although they are not listed in the Registry.

Saint John the Evangelist Seminary will always follow ecclesiastical law as it relates to disclosure of information regarding seminary students.

Instructor - Student Relationships

Saint John the Evangelist Seminary is committed to fostering an environment that promotes academic and professional success in learners and teachers at all levels. The achievement of such success is dependent on an environment free of behaviors which can undermine the important missions of our institution. An atmosphere of mutual respect, collegiality, fairness, and trust is essential. Although both teachers and learners bear significant responsibility in creating and maintaining this atmosphere, teachers also bear particular responsibility with respect to their evaluative roles relative to student work and with respect to modeling appropriate professional behaviors. Teachers must be ever mindful of this responsibility in their interactions with their colleagues and those whose education has been entrusted to them.

Responsibilities of Students:

1.  Treat all fellow learners and teachers with respect and fairness.

2. Treat all fellow learners and teachers equally regardless of age, gender, race, ethnicity, national origin, religious jurisdiction, disability, or sexual orientation.

3. Commit the time and energy to your studies necessary to achieve the goals and objectives of each course.

4. Be prompt and timely in the course of your academic obligations.

5. Communicate concerns/suggestions about the curriculum,  faculty, or the learning environment in a respectful, professional manner.

Responsibilities of Faculty and Administration:

1.  Treat all students with respect and fairness.

2.  Treat all students equally regardless of age, gender, race, ethnicity, national origin, religious jurisdiction, disability, or sexual orientation.

3.  Provide current materials in an effective format for learning.

4.  Be prompt and timely in the course of academic obligations.

5.  Provide timely feedback with constructive suggestions and opportunities for improvement/remediation when needed.

Inappropriate Behaviors between Students and Faculty / Administration:

These behaviors are those which demonstrate disrespect for others or lack of professionalism in interpersonal conduct. Although there is inevitably a subjective element in the witnessing or experiencing of such behaviors, certain actions are clearly inappropriate and will not be tolerated by the institution. These include, but are not limited to, the following:

1.  unwanted physical contact  or the threat of the same.

2.  sexual harassment (including romantic relationships between teachers and learners in which the teacher has authority over the learner’s academic progress) or harassment based on age, gender, race, ethnicity, national origin, religious jurisdiction, disability or sexual orientation.

3.  loss of personal civility including shouting, personal attacks or insults, displays of temper.

4.  discrimination of any form including in teaching and assessment based upon age, gender, race, ethnicity, national origin, religious jurisdiction, disability, or sexual orientation.

5. grading/evaluation on factors unrelated to performance, effort, or level of achievement.

Loss of Sponsorship

Students who lose their sponsorship to the Seminary resulting from their canonical withdrawal from their jurisdiction or they are canonically dismissed by their jurisdiction can continue with their studies only when they have obtained a new sponsoring jurisdiction.

Retreat for Students

Students are required to attend a weekend meeting with the Seminary once a year.  This weekend meeting will take place at the annual National Conference and Retreat for the Evangelical Catholic Church.  These weekends normally take place during the month of May.

Language Proficiency

At this time we are requiring students for Saint John the Evangelist Seminary to have a proficiency in the English language.    


Saint John the Evangelist Seminary
An Online Academic Program




The Evangelical Catholic Church: A Welcoming Community of Faith Rooted in the Catholic Tradition

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